IN OHIO IT IS THE COUNTY RECORDER who has the important and indispensable task of keeping the vital records pertaining to ownership in real estate (land) and to all encumbrances or liens upon it. Without the work of the County Recorder in recording, safekeeping and organizing all documents in a competent and logical manner, it would be nearly impossible to purchase land and be assured of a clear title or lend money with land as security.
YOUR COUNTY RECORDER:
- Makes a complete, accurate and permanent record of every document pertaining to the conveyance and encumbrance of land within the county.
- Maintains permanent land records, retains them in archival form, and makes them constantly accessible to the public.
- Enforces more than 1000 sections of state law in the Ohio Revised Code pertaining to the duties of the Recorder's office.
- Takes great care to ensure that every document received is accurately filed, recorded and indexed.
- Serves on the County’s Records Commission which authorizes the retention of the County’s records and determines when or how these government records may be disposed.
- Serves on the County’s Information Technology (IT) Board to authorize any purchase, lease or contract for IT equipment used throughout county offices.
- Serves as secretary and chief administrator of the County’s Microfilming Board to authorize and purchase, lease or contract for microfilming equipment in County offices and to oversee the operation of the County’s microfilming center, services and employees.
- Collects fees for documents filed in the Recorder's office and pays these monies into the county's general fund.
- Maintains an accurate record of all monies appropriated to the Recorder's office for its operation.
- Performs all accounting functions necessary to the operation of the Recorder's office including preparation of annual budgets and reports, vouchers, purchase orders, etc., and maintains all payroll records, sick and vacation leave records and other records pertaining to the Recorder's staff.
- Files an ethic report annually, inventory of office equipment, affirmative action report, depository agreements for funds and every other report as required by law.
- Notifies the Warren County Commission Board and Township Trustees annually of their duty to file zoning resolutions, maps and amendments.
*Optional boards established by the County Commissioners in accordance with state law.